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Associate - Marketing Events

New York

Position Overview

The Events Coordinator handles both administrative and operational aspects of planning investor events and reports to the Events Manager for North America. The role involves the use of event technology, such as building registration websites and events applications, as well as managing attendee data and providing event reporting/analytics. The ideal individual thrives in a fast-paced corporate environment and possess the ability to wear many hats. A proactive, team-player attitude is a must. Excellent communication skills are essential for success in the role.

Primary Responsibilities

* Responsible for planning, organizing and executing various investor events, but not limited to annual meetings, advisory board meetings, conferences, investor days, product-specific due diligence sessions, breakfast, lunch, dinners, internal offsites and Apollo initiative events
* Responsible for all aspects of event management, including site selection, contract negotiation, proposal planning, budget management, transportation arrangements, hotel attrition and cancellations, production of meeting materials, registration and database/on-site management
* Establish working relationships with various hotels and vendors in relation to meetings/events.
* Regularly update and maintain the Events Calendar
* Manage and provide ongoing oversight of Marketing's expense allocation processes and conference budgeting
* Manage and execute event registration websites (manage change requests and updates)
* Provide post event reporting and analytics
* Build and maintain strong and effective relationships with our preferred vendors/suppliers
* Responsible for packing/shipping of supplies to and from event destination, ordering signage/department supplies and other duties as assigned
* Work closely with Accounts Payable to ensure invoice/payment requests are properly processed

Qualifications & Experience

* 3-5 year's experience in the financial industry within events, meeting planning and registration technology
* Bachelor's Degree required
* Experience working in an asset management firm or investment bank is a plus, but is not required.
* Experience with Cvent, Salesforce, Concise, PollEverywhere, advanced Microsoft Office Suite - specifically with Excel
* Able to travel when required to be on-site at events and/or troubleshoot remotely
* Flexible and willing to work outside of normal business hours when needed
* Excellent written and interpersonal communication skills and is able to effectively communicate across all levels of the organization
* Demonstrated ability to build and maintain relationships
* Strong organizational skills and the ability to multi-task while maintaining high quality standards
* Great initiative, leadership qualities and the ability to work well within a group or alone

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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